Generate fixed charge vouchers - Workflow

This section provides an overview of the Fixed Charge Voucher creation process using the A/P Voucher Version details and the Batch Run Request date. Based on the billing period, applicable fixed charges are filtered and processed for voucher generation.

Identify Billing Period:

System will first identify the Billing period based on the Batch Run Request Start Date and the Batch Versions Start Adjustment Days and Cutoff Adjustment Days. Using this Billing Period Start and End Dates, the system computes the Number of Weekly, Monthly, or Yearly Vouchers to be created.

Note: The system will consider the creation of fixed charges based on the Fixed Charge Handling setting for the appropriate batch version.

Filter the fixed charges defined at various entity types and create vouchers:

Fixed charges defined at multiple entity types that have a Voucher Charge Interval as Weekly, Monthly, or Yearly and the Fixed Charge Voucher Start Date is between the Effective Date and Expiration Date of the fixed charge are considered for the weekly, monthly, or yearly vouchers respectively. See Fixed Charge Voucher creation example.

Note: For all the selected fixed charges, if the Applicable Only If Utilized flag is selected, the system will apply this fixed charge to a voucher only if there exists a carrier load having a Start Date/Time within the fixed charge voucher start and end dates.

Generate the fixed charge voucher reference number:

A/P Voucher Run Batch Process for the Fixed Charge Voucher Version generates Fixed Charge Vouchers that have a system generated unique voucher reference numbers with the Reference Number Type as Fixed Charge. The Voucher Reference Number will be generated based on Carrier ID and voucher interval types (Weekly/Monthly/Yearly).

Consecutive batch runs do not generate duplicate Fixed Charge Vouchers with similar details such as, Carrier, Voucher Version ID that span across the same week, month, or year.

For information on the format of Fixed Charge Voucher Reference Number, see Fixed Charge Voucher Reference Numbers.