List of A/P Transaction Runs (Employee)

Once you have created freight bills and matched the freight bill details to A/P vouchers, you must create an A/P transaction run to complete the freight bill life cycle. An A/P transaction run takes all matched freight bills (including those created by auto-pay) and:

  • Generates an entry in the A/P Transaction Table for each freight bill

  • Generates a new post charge voucher for the trip or load with the respective voucher balance due charge amounts and all the charges with Type as Balance Due within the Closed voucher will be updated as Post Charge

  • Generates G/L transactions for expense and liability for each charge associated with each voucher now linked to the freight bill
  • Generates G/L transactions reversing any accruals previously recorded for any of the vouchers now associated with the freight bill
  • Places the A/P and G/L transactions in a status that allow them to be extracted from Transportation Manager and sent to your external accounting application
  • Prints the freight bills and/or register, if requested

Notes:

  • The behavior of G/L Entry Generation based on freight terms is controlled by the Financials Prepaid/Collect Control field, which can be accessed from the Global Settings - Transaction Management - Financial 2 tab. If the Global Setting is either ‘Collect’ or ‘Prepaid’, G/L entries will be generated only for vouchers with a matching freight term. If the Global Setting is ‘None’, G/L entry generation will not depend on the freight terms of vouchers.
  • The A/P Accrual transactions for fixed charges vouchers will depend on the Fixed Charge Handling setting defined on the List of A/P Transaction Versions (Employee) page.

List

The List of A/P Transaction Runs displays the A/P Transaction Runs based on current search criteria. By default, the list is sorted in descending order by Transaction Run ID. For information on icons and functionalities available on the list pages, see Web Interface lists.

Properties

There is no separate property page for A/P Transaction Run objects. All data associated with each A/P Transaction Run is available via the list.

Additional Operations

List of A/P Transactions for A/P Transaction Run (Employee)
A/P Transaction Run Request (Employee)
Memo (All)
Print A/P Transaction Register (Employee)
Print Freight Bills for A/P Transaction Run (Employee)
List of G/L Transactions (Employee)

See Also

A/P Batch Processing (Employee)
List of A/P Transaction Versions (Employee)