List of Freight Bill Details (Employee)

Freight bill details contain information related to an individual freight bill item and voucher. This information includes reference numbers, audit and voucher match settings, actual amount, approved amount, voucher amount, calculated variances (amount and percentage), and freight bill detail’s matching failure reason.

When you create a freight bill, a matching process is automatically triggered for each freight bill detail. If a matching voucher is found for a freight bill detail, the approved amount or actual amount is compared with the voucher amount.

Actual amount is the charge levied by the carrier. Approved amount is the charge approved for payment to the carrier. Voucher amount is the sum of the charges calculated by the rating process and any adjustments that are applied after the voucher was created.

If the approved amount is provided, it is compared with the voucher amount. This comparison results in one of the following conditions:

Approved amount matches the A/P voucher amount.
Approved amount does not match the A/P voucher amount but is within the tolerance amounts of the carrier, carrier/customer, tariff/service, or tariff/service/charge.
Approved amount does not match the A/P voucher amount and is outside the tolerance amounts of the carrier, carrier/customer, tariff/service, or tariff/service/charge.

If the approved amount is not provided, the actual amount is compared with the voucher amount. If the amounts are within the tolerance range, the actual amount will become the approved amount.

Note: The difference in the freight bill detail and A/P voucher is reconciled before the voucher is processed by an A/P transaction run. Only after this reconciliation, the financial charges are passed through the accounting interface to support payment to the carrier.

By default, the list of freight bill details is sorted in descending order by the Freight Bill Detail ID field.

For information on icons and functionalities available on the list pages, see Web Interface lists.

Freight Bill Operations

Cancel: Cancels a freight bill that has not been processed by the A/P transaction generation process. You are prompted to select a reason if multiple reasons have been configured for the Freight Bill Canceled event.
Change Payment Details: See Change Freight Bill Payment Details (Employee).
Change Owner: See Change Freight Bill Owner (Employee).
Delete: Deletes a canceled freight bill.
Hold: Holds a freight bill to prevent further processing.
Memo: See Memo (All).
Notes: See Create or view notes (All)
Print Freight Bill: See Print Freight Bill (Employee/Carrier).
Reference Numbers: See Reference Numbers Overview (All)
Release: Releases a held freight bill to process it further.

Freight Bill Detail Operations

Cancel: Cancels freight bill details that have not been processed by the A/P transaction generation process. Any balance due charges created against the load or trip level voucher are deleted.
Create Freight Bill Detail – Charges Mandatory: Creates a freight bill detail with charges. See Create Freight Bill Detail (Employee/Carrier).

Note: This operation is available if the Maximum One Detail Per Freight Bill check box is selected for the individual freight bill version of the current user.

Create Freight Bill Detail – Charges Non-Mandatory: Creates a freight bill detail with or without charges. See Create Freight Bill Detail (Employee/Carrier).

Note: This operation is available if the Maximum One Detail Per Freight Bill check box is selected for the individual freight bill version of the current user

Confirm: See Confirm Freight Bill Detail (Employee)

Note: Confirm is not allowed for a Freight Bill Detail with Voucher Reference Number Type as Fixed Charge.

Delete: Deletes a canceled freight bill detail.
Duplicate: Creates a copy of the selected freight bill detail. See Create Freight Bill Detail (Employee/Carrier).

Notes:

This operation is available if the Maximum One Detail Per Freight Bill check box is selected for the individual freight bill version of the current user.
This operation is not allowed for a Freight Bill Detail with Voucher Reference Number Type as Fixed Charge.

Hold: Places a matched freight bill detail on hold and prevents its further processing. This operation places the matched A/P voucher on hold.
Match/Audit: Matches the selected freight bill detail. See List of Candidate Vouchers (Employee).
Memo: See Memo (All).
Properties: Displays the following freight bill detail information:
- Carrier
- Currency
- Invoice date
- Payment due date
- Total amount and the associated voucher information
- Contact information of the freight bill owner
- Origin and destination of the shipment
- Dimensions of the shipment
- Tariff description
- Matching failure reason for freight bill detail
- Charge ID with the highest variance
Reference Numbers: See Reference Numbers Overview (All).
Release: Releases held freight bill details to process them further.
Reset Match: Clears a match between a freight bill detail and A/P voucher. Any balance due charges created against the load or trip level voucher are deleted.
Unconfirm: Reverses the state of selected freight bill details to a state where confirmation is required. The System Held field is automatically updated to Yes and the freight bill detail cannot be processed until it is confirmed.
Following are the conditions to unconfirm a freight bill detail:
- The Freight Bill Status value should not be beyond Approved.
- The Freight Bill Details Status value should be Approved or Matched Variance.
- The Freight Bill Confirmation Mode value must be Confirmation Always Required for the freight bill version used to create the freight bill. For more information, see List of Freight Bill Versions (Employee).
Note: Unconfirm is not allowed for a Freight Bill Detail with Voucher Reference Number as Fixed Charge.
Voucher: See List of A/P Voucher Charges (Employee).

Non-Operational Freight Operations

Charge Overrides: See Charge Overrides (All).
Memo: See Memo (All).
Rate Shop: See Rate Shop - Non-Operational Freight (Employee).
Rating: See Route and Rate Non-Operational Freight (Employee).
Reference Numbers: See Reference Numbers Overview (All).