List of A/P Voucher Runs (Employee)

Once loads, manifests, or trips reach a Financial Status of VOUCHER PENDING, A/P Vouchers can be created for these transactions in one of two approaches:

Using a batch process.
By explicitly triggering A/P Voucher Generation from the applicable list of loads, manifests or trips from within the financials module.

Using the batch process, you can also create Fixed Charge A/P Vouchers based on the fixed charges defined at several entity types, Carrier, Carrier Service, Carrier Service Equipment Type, Domicile Equipment Type, and Domicile Vehicle Availability.

Note: The A/P Voucher creation for fixed charges will depend on the Fixed Charge Handling setting defined on the List of A/P Voucher Versions (Employee) page.

An A/P Voucher Run object is always created when A/P Voucher Generation is triggered using a batch process. When A/P Voucher Generation is requested for an explicit transaction (that is, a load, manifest, or trip) or fixed charges, an A/P Voucher Run is created only if the process was successful.

Notes:

A/P Voucher Generation does not create vouchers based on loads or trips that remain eligible for Trip Continuation.
A/P Voucher Generation for fixed charges does not create fixed charge vouchers with duplicate fixed charge voucher reference numbers. See Generate fixed charge vouchers - Workflow.
The behavior of A/P Voucher Generation based on freight terms is controlled by the Financials Prepaid/Collect Control field, which can be accessed from the Global Settings - Transaction Management - Financial 2 tab fields. If the Global Setting is either ‘Collect’ or ‘Prepaid’, vouchers will be generated only for loads, trips, bookings or manifests with a matching freight term. If the Global Setting is ‘None’, voucher generation will not depend on the freight terms of loads, trips, bookings, or manifests.
If the Financials Prepaid/Collect Control is either ‘Collect’ or ‘Prepaid’, the Financial Status of entities which do not have matching freight terms will be set to ‘Closed’. When the Financial Status is ‘Closed’, no further financial activity is allowed.

List

The List of A/P Voucher Runs displays the A/P Voucher Runs based on current search criteria. By default, the list is sorted in descending order by Voucher Run ID.

For information on icons and functionalities available on the list pages, see Web Interface lists.

Properties

There is no separate property page for A/P Voucher Run objects. All data associated with each A/P Voucher Run is available via the list.

Additional Operations

A/P Voucher Run Request (Employee)

List of A/P Vouchers (Employee)

Memo (All)

Print A/P Voucher Register (Employee)

List of Exceptions for A/P Voucher Run (Employee)